Mavie helps companies take care of their employees’ health through years of expertise, customized solutions, and both digital and in-person services. We offer solution-oriented short-term counseling for employees and company development services (training sessions, workshops, seminars, etc.) for clients. All solutions are tailor-made and adapted to the ever-changing challenges of today’s world. We believe that mental and physical health are something special and valuable, and that quality of life and well-being are inextricably linked to them. That’s why we support people in the areas of mental and physical health. Both in the workplace and in their personal lives on their journey toward greater health and well-being.
For our consulting office in 1030 Vienna, we are looking for a dedicated Office Manager for 40 hours per week. On-site presence required, no remote work possible.
Officemanager
Wien
Full-time
Permanent employee
2,712.14 € per month
General information
Your mission
- Site Manager for the Vienna Counseling Center and support for site managers in the federal states (overseeing and coordinating equipment maintenance and repairs, monitoring lease agreements, office furnishings, etc.)
- Supporting the team of counselors in all organizational and administrative matters
- Preparing standardized counseling documents, office supplies, and counseling materials
- Managing the internal specialized library
- Hotel reservations and train tickets
- Planning conferences, liaising with HR
- Assisting with consultant recruitment and onboarding
- Research and projects
- Reception duties
- First point of contact for simple IT issues
- Administrative support tasks
Your profile
- Completed high school education or comparable business training
- Several years of professional experience in an organizational role
- Very good knowledge of MS Office (especially Excel)
- Very good German (min. C1) and English (min. B2) skills
- Trustworthiness (confidentiality in accordance with the GDPR)
- Organizational skills
- Ability to work independently, in a structured and self-directed manner
- Flexibility and proactivity—a hands-on mindset
- Resilience
- Open-mindedness and strong interpersonal skills
- Respectful communication
- Professional and friendly demeanor
- Interest in mental and physical workplace health management
- Candidates with technical IT skills will be given preference
Why us?
- A motivated team at an Austria-wide, industry-neutral consulting and training organization
- An interesting, varied, and challenging field of work
- A pleasant work environment with a respectful and supportive atmosphere
- A company laptop and cell phone are included as standard equipment
- Exciting future prospects in a growing organization
- Monthly salary as stipulated by the collective bargaining agreement: €2,712.14 gross for full-time employment (40 hours), paid 14 times a year
About us
Inspiring people is what drives us. Our holistic consulting approach gives you the opportunity to promote communication, conflict resolution and efficient work. By consciously creating and giving meaning, you give your employees orientation, direction and security.
Our passion is to work with you and your employees to develop and to give room for development in the fields of action: People, business and the future.
Our own company history has shaped our identity:
Professional & respectful
Mindful & inspiring
Self-determined & motivating
Comprehensive & flexible
Trustworthy & fact-based
Our passion is to work with you and your employees to develop and to give room for development in the fields of action: People, business and the future.
Our own company history has shaped our identity:
Professional & respectful
Mindful & inspiring
Self-determined & motivating
Comprehensive & flexible
Trustworthy & fact-based